How to Improve Efficiency and Cut Costs in Private Asset Fund Administration

A Guide for Startup and Small Fund Administrators

Introduction

Common Challenges in Private Asset Fund Administration

Automate Your Way to Success: Benefits of daappa Core

Case Study: Overcoming Manual Inefficiencies and Scaling Operations

Why Purpose-Built Reporting Tools Matter in Fund Administration

Building a Future-Proof Fund Administration Strategy

Ready to Get Started?

Introduction

Managing private asset funds with manual processes creates persistent challenges for fund administrators. Missed deadlines, excessive workloads, and data errors reduce efficiency and erode client trust.

These issues are compounded by complex regulations, increasing investor demands, and the need for accurate, timely reporting.

Manual fund administration consumes valuable time and resources, making it harder for firms to scale. Error-prone, repetitive processes keep teams from focusing on high-value activities, leaving firms struggling to meet growing expectations and compliance requirements.

This e-book explores the key pain points in fund administration and practical strategies to address them. It highlights how purpose-built solutions like daappa automate workflows, centralise data, and enable real-time reporting—allowing firms to streamline operations, improve accuracy, and reduce costs.

For fund administrators looking to move beyond outdated processes, adopting these tools is a direct path to greater efficiency, compliance, and long-term growth.

Common Challenges in

Private Asset Fund Administration

Manual processes slow fund administration, increase errors, and limit scalability. Without the right tools, firms struggle to manage growing operational demands efficiently.

1. Investor Onboarding and Communication

Onboarding requires precise handling of documentation, capital calls, and investor communication. Manual processes make these tasks labour-intensive, leading to delays and strained investor relationships. Inefficiencies in onboarding can undermine trust and hinder the client experience.

2. Complex Calculations and Reporting

Accurate reporting is essential for investors and regulators, especially when dealing with carried interest, equalisation, and compliance. Without automation, teams must manually compile data from multiple sources, increasing the risk of errors and delays. As reporting demands grow, these inefficiencies become bottlenecks, slowing responsiveness to stakeholders.

3. Manual Data Entry and Reconciliation

Relying on spreadsheets and disconnected systems leads to time-consuming data entry and reconciliation. Errors introduced in one area often cascade through critical operations, causing discrepancies in financial records and delayed reporting. This diverts teams from strategic tasks and reduces productivity.

4. Limited Scalability

Manual workflows struggle to keep pace with increasing transaction volumes, complex fund structures, and evolving regulations. As firms grow, outdated methods create inefficiencies that limit expansion and reduce competitiveness.

These challenges increase operational risk, reduce agility, and constrain strategic decision-making. A purpose-built fund administration platform eliminates these inefficiencies, allowing firms to scale, enhance accuracy, and focus on value-added activities.

Automate Your Way to Success:

Benefits of daappa Core

Modern fund administration software is transforming private asset management, replacing manual processes with technology that improves efficiency and supports growth.

Simplifying Investor Onboarding and Communication

Investor onboarding and communication require careful coordination of documentation, capital calls, and updates. daappa Core automates these workflows, ensuring timely and consistent communication while reducing administrative overhead.

Whether managing large volumes of investor correspondence or coordinating complex capital calls, the platform helps teams deliver a seamless experience that builds trust and satisfaction.

Enhancing Accuracy in Calculations and Reporting

Regulatory compliance and investor reporting demand precision, especially for carried interest, equalisation, and fund valuations. daappa Core automates complex calculations, reducing the risk of human error and ensuring reliable results. Its robust reporting capabilities enable firms to generate customised reports quickly, keeping stakeholders informed with accurate and timely data.

Improving Decision-Making with Centralised Data Management

Accurate decision-making requires a single source of truth. daappa Core centralises operational and financial data, eliminating the need to reconcile information across multiple systems. With integrated data and seamless access to up-to-date records, teams can make informed decisions while maintaining full control of fund operations.

“By automating key processes, daappa Core helps firms meet regulatory deadlines, improve reporting accuracy, and enhance operational efficiency—positioning them for scalable growth”

How to Improve Efficiency And Cut Costs In Private Asset Fund Administration

Don’t let manual fund admin slow you down
This guide shows how startup and small fund administrators use automation to streamline operations and meet rising client expectations.

Inside, you’ll learn how to:

✅ Automate Your Way to Success – Use daappa Core to cut reporting time and reduce errors.
✅ Fix Operational Bottlenecks– Eliminate inefficiencies in onboarding, communications, and reporting.
✅ Scale Smarter – Adopt purpose-built tools to stay ahead of evolving regulations and investor demands.

Simply confirm your details in the form to get a copy of our FREE guide.

Case Study:

Overcoming Manual Inefficiencies and Scaling Operations

A boutique fund administrator struggled with growing client demands while relying on manual processes. Inefficiencies in reporting, data accuracy issues, and increasing compliance requirements led to delays and frustrated investors.

The Challenge:

Faced with these obstacles, the firm asked:

“How can we eliminate manual inefficiencies and reduce reporting delays?”
“How do we ensure data accuracy without increasing operational overhead?”
“Can we scale our operations without significantly raising costs?”

The Solution:

By implementing daappa Core, the firm automated key administrative tasks, cutting reporting time by 30% and improving data accuracy. This streamlined compliance, enhanced client service, and positioned them for scalable growth.

“Reporting time was cut by nearly a third, improving efficiency and accuracy.”

Why Purpose-

Built Reporting Tools Matter in Fund Administration

Fund administrators manage vast amounts of complex data, making accurate, timely, and transparent reporting essential. Yet many still rely on spreadsheets and generic tools that lack the flexibility, control, and automation needed to meet industry demands.

Eliminating Inefficiencies and Improving Accuracy

Manual processes and disconnected systems create inefficiencies, increase errors, and slow down reporting. A built-for-purpose tool consolidates data, automates reconciliations, and provides real-time insights—ensuring administrators work efficiently while reducing the risk of inaccuracies.

Enhancing Transparency and Investor Trust

Investors expect clear, timely updates. A structured reporting framework enables fund administrators to deliver real-time, customised reports that strengthen transparency and client relationships. With daappa, paper and electronic reports, plus data visualisation and interactive dashboards make it easier to communicate meaningful insights.

Staying Ahead of Regulatory Change

Compliance requirements are evolving, and reacting too slowly can be costly. A purpose-built reporting tool streamlines validation, automates audit trails, and ensures firms can adapt quickly to new regulations. daappa Studio+ centralises compliance workflows, reducing manual effort and minimising risk.

Built for Fund Administrators

Generalist tools weren’t designed for the complexities of private assets. daappa provides fund administrators with a reporting solution tailored to their needs—automating processes, improving accuracy, and ensuring compliance without adding operational burden.

Building a Future-

Proof Fund Administration Strategy

In a complex and evolving market, fund administrators need more than just efficiency—they need systems that anticipate future demands. A future-proof strategy requires modern technology, regulatory adaptability, and strong security. daappa helps firms stay ahead by delivering solutions designed to evolve with industry needs.

Continuous Innovation and Feature Enhancements

daappa provides regular software updates, introducing new features and improvements to ensure clients always benefit from the latest advancements.

Regulatory Adaptability

With evolving frameworks like AIFMD 2, DORA, and ELTIF 2.0 reshaping compliance, daappa’s platform is built to adapt seamlessly. This allows administrators to stay compliant without disrupting operations.

Secure Cloud-Based Infrastructure

Security is a priority. daappa’s cloud-based infrastructure offers advanced data protection, ensuring the safety of sensitive investor information while providing operational resilience.

Ready to Get Started?

Streamlining fund administration with daappa delivers measurable improvements across your operations. By automating workflows and centralising data, you can achieve:

Increased efficiency and productivity: Reduce manual tasks and streamline processes.
Cost savings through automation: Lower administrative overhead and improve resource allocation.
Enhanced accuracy and risk management: Minimise errors and ensure compliance.

Improved client satisfaction and retention: Deliver timely, transparent reporting and a seamless investor experience.

With daappa’s purpose-built solutions, fund administrators can eliminate operational bottlenecks, stay ahead of regulatory demands, and position themselves for long-term success.

Get in touch to learn how daappa can help you streamline operations and reduce costs. Schedule a demo today

Luxembourgh Office:
Renato Moreschi:
renato.moreschi@daappa.com
+352 621 166 501

London Office:
Nicholas Wright:
Nicholas.wright@daappa.com
+44 333 335 5259

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How to Improve Efficiency and Cut Costs in Private Asset Fund Administration

Contents